Technological advances in recent years have tremendously affected the way operations in
various systems were handled and educational systems are no exception for this.
Education systems are pillars of the society and play a vital role in shaping tomorrow.
Therefore the way they operate should be agile and in-lined with related ongoing
Considering this fact, now a days, many educational systems are progressively adopting
technology within their campuses. Educational ERP software has transformed the way
institutes were run. The automated solutions for every process, task or action within
the premises and even off the premises like communication with parents etc. along with
expert BI tools representing the information more precisely and strategically, have made
institutes more efficient and smartly updated.
It’s almost inevitable for institutes to go digital now or later but it’s certainly not
an easy task. It does require detailed analysis & research for the exact requirements
and lot of thinking to plan to comprise the institute-specific requirements.
Here are 5 critical factors to consider while implementing education ERP.
1. Defining your ‘Why’ (Reasons for implementing
Adopting an ERP just because everyone else is implementing doesn’t make any sense.
Are you and team actually ready for it? Sometimes it’s difficult to sync with the
newly changed culture and way of doing things. The Willingness to adopt and being
prepared for it, is quite essential.
Why exactly you wish to implement the ERP? You need to figure out what challenges are
you facing in current operating scenario and if not, what enhancements or value
additions you are expecting by implementing ERP system.
Be crystal clear about your requirements and put forth them precisely.
An ERP should include all the features that can fulfill the requirement of your
institution. Although customization is always an option, it’s better to opt for the
ERP which has maximum of your required features. It saves a great deal of time,
efforts and cost as well.
Along with this, also do check out for the features those can improve or enhance your
earlier way of operating and will be an additional amendment to your day-to-day
Data security is a crucial factor for any educational institution. The data related
to and entered by the students and the staff should be administered with utmost
security and should not be accessible to the third party. In fact, this is a great
advantage of using ERP as it limits manual handling of student related sensitive
data. You can get assured about data security by understanding information storage
structure details followed by the Educational ERP. Every institute should be aware
of it in order to avoid undesirable mishaps.
4. User training and Support
The end-users will be interacting with the system the most. So, the ERP
implementation should come up with good set of manuals and sessions for deep
understanding of the system. In fact, to ensure the users are making most of the ERP
system, expert level of trainings must be conducted.
But while using the system practical challenges may arise, so accurate and prompt
support should be provided in order to make sure processes continue smoothly and
5. Too many options
The real challenge is to select the right software for your institute. There are
n-number of products available in market and everyone claims to be the best.
Choosing the one that suite your requirement most precisely is critical.
As it’s a major investment in every aspect and a long-term collaboration, it’s
always a better idea to opt for a well-established, reliable, experienced ERP
solution that owns proven track record of previous successful implementations.
Educational ERP is a need of the hour and opting for its implementation requires
immense ground work. In order to make sure successful implementation and painless
system transition, it’s highly recommended to choose the ERP solution that suites
your exact requirements, is secure and has been experienced by other educational
Synthesys’s Education ERP is fully-featured, highly secure and most trusted
cloud-based ERP solution that has been developed considering minutest of
requirements of the institutions. Synthesys, operating in EduTech industry for last
17 years possess incredible ERP implementation experience and is committed to
provide institute-specific BEST solutions.